FBE Scholarships Terms and Conditions
It is the responsibility of the scholarship recipient to ensure that they have read and understand the terms and conditions set out below prior to accepting an award offer. Recipients must take care to confirm that they continue to meet the obligations throughout their studies and tenure of the award.
1. Criteria of Award
1.1 Specific Scholarship Criteria
The scholarship offer does not constitute an offer of a place in a course. Students must be accepted into the course specified in your Scholarship Offer Letter and meet all the entry requirements of that course before the scholarship can be accepted.
1.2 Other Scholarships or Sponsorships
Students who currently hold other external scholarships or sponsorships and other University Scholarships are ineligible to receive an award from the Faculty of Business & Economics. (With exception to Melbourne Principles Scholarship, Melbourne Relocation Scholarship and a one-off scholarships/bursary of $5,000 or below).
If you are found to not have provided the correct information, or withheld relevant information, regarding another scholarship or sponsorship, your award from the Faculty of Business & Economics will be immediately withdrawn, and you will be required to pay back any amount or value already received under your entitlement.
1.3. Commencement
The scholarship is awarded on the basis that you will commence study in a coursework program at the Faculty of Business & Economics in the semester and course specified in your offer letter.
1.4. Deferring or Transferring a Scholarship
You cannot defer or transfer your scholarship offer.
1.5. Full-time and part-time study
The scholarship is awarded on the basis that you will maintain enrolment in the course specified in your offer letter. Full time study is defined as a course enrolment of between 37.5 and 50 points in one semester or half year. If your enrolment is less than 37.5 points in either (or both) first or second semester it is automatically defined as part-time.
You can read more about study load definitions in the Enrolment Policy: https://policy.unimelb.edu.au/MPF1294#section-3
- International students
If you are an international student on a student visa, you must complete your course within the time given on your Confirmation of Enrolment (COE). Usually this requires a full-time load (0.500 EFTSL) per semester. Only in exceptional circumstances you may reduce your load. Please inform FBE-scholarships@unimelb.edu.au in this case. Further information may be found at http://services.unimelb.edu.au/international/enrolment-changes/studyload
Part-Time Enrolment
Domestic scholarship recipients receiving stipend and lump sum payments
If your enrolment changes to part-time (less than 37.5 points in one semester or half year) you must inform FBE Scholarships. If approval is given to continue to receive scholarship payments as a part-time student, you will also be asked to provide a Tax File Number (TFN) Declaration form.
Please note that scholarship payments to part-time students are not exempt from income tax. However, scholarships and bursaries are normally exempt from income tax provided that all of the following conditions are fulfilled:
* the payment is to a student enrolled as a full-time student;
* the scholarship is provided for educational purposes and not as part of an employment agreement;
* the student is not required to be, or become, an employee of the University or a scholarship sponsor as a condition of the scholarship, and
* the terms of the scholarship do not amount to a contract for labour with the scholarship sponsor or the university.
Enrolment changes to a part-time load in a semester do not change the value of your scholarship entitlement, and you will only receive the maximum entitlement, based on the full-time enrolment stipulated in your scholarship offer letter. Additional entitlements are not made if you do finish your course later than the standard period of your coursework program.
2. Scholarship Entitlements
The entitlement of your scholarship is stipulated in your offer letter.
2.1. Fee Remission Scholarships
If you are in receipt of a fee remission scholarship the Faculty of Business & Economics will approve your fee remission amount at the beginning of each semester. You can view your fees statement on Statement of Liability, which can be accessed on your Student Portal via the Student Admin Tab. The fee remission is available to a maximum of the standard credit points required for completion of your graduate degree. The fee remission only applies to subjects that are approved in your study plan.
2.2. Stipend Payment Scholarship
If you are in receipt of a scholarship which pays an allowance or stipend this is payable in two instalments annually (May and October). Payments are made directly into your nominated bank account.
Please ensure your bank details in your my.unimelb are correct. Instructions on how to update your bank details can be found on the following page: About your scholarship (unimelb.edu.au)
2.3. Responsibilities
By accepting the Scholarship, you agree to give permission for the University to publish your name on the University website, in publications and other University materials, reproduce, disclose your editorial content and photographs of you for use in teaching materials, and to pass your details on to the donors of this scholarship and to provide an end of year report on the impact your scholarship.
As an award recipient you may be invited to participate in marketing and promotion activities, however participation is voluntary.
2.4. Domestic students and FEE-HELP loan
Students who use a FEE-HELP loan (means that after each census date the cost of the enrolment is deferred as a loan to the Department of Education and reported to the Australian Taxation Office (ATO)) are responsible for checking their invoices and Commonwealth Assistance Notices (CAN) issued after each subjects’ census date, informing about the amount deferred to the ATO.
Please be advised that if information on the invoices is incorrect, you must contact the University within 14 days of CAN issue date. If you miss the 14-days deadline, the charges will be irreversible.
3. Changes to Enrolment
3.1. Overloading
Overloading in a semester does not change the value of your scholarship entitlement, and you will only receive the maximum entitlement stipulated in your scholarship offer letter. Additional entitlements are not made if you finish your course earlier than the standard period of your coursework program.
3.2 Cancelation of Studies
If you discontinue your enrolment your scholarship will be withdrawn. You may be required to pay back any amount that was a part of your entitlement, for that semester.
3.3 Transferring Courses
If you wish to transfer your scholarship to another coursework program within the Faculty of Business & Economics, you must gain written permission from FBE Scholarships prior to applying for a transfer. If you do not seek approval prior to applying for the transfer, your scholarship will be withdrawn.
If you transfer to a program not offered by the Faculty of Business & Economics, your scholarship will be immediately terminated.
3.4 Studying Overseas
Your scholarship will continue if you are accepted into the Melbourne Global Mobility Program and become an Exchange student. However, you must meet equivalent full-time enrolment requirements during your Exchange. You must also notify the FBE Scholarships in writing as soon as you are accepted into the Global Mobility Program otherwise your entitlement may not be approved.
Any late fees which are incurred as a result of not notifying FBE Scholarships in a timely manner will be the responsibility of the student and will not be reimbursed by the Faculty of Business & Economics.
3.5 Leave of Absence
If you wish to take leave from your course, you will need to take leave from your scholarship also. You must seek written approval from the FBE Scholarships and supporting documentation supplied when applying for this approval. You may be granted up to 12 months of leave from your scholarship.
If you undertake independent study overseas you are required to apply for Leave of Absence from your scholarship, and your entitlements will be suspended until you return to your studies at the University of Melbourne.
If you take leave from subjects after the subject census date it affects your full-time status and you will be required to pay back the amount of entitlement for that semester. Please note that Census dates do vary and should be checked. You can view the census date for a subject in the Handbook.
3.6 Late Withdrawal
If you withdraw from your subjects after the subject census date you will still incur fee liabilities. Any fees incurred due to late withdrawal will not be covered by your scholarship entitlements and you will be required to pay back the amount of the entitlement for that semester.
4. Changes to Citizenship
In the case where permanent residency is granted before you accepted the scholarship offer, the offer will be withdrawn. You must inform the FBE Scholarships about your intention to be considered for one of the scholarships offered to domestic students.
Enrolled international scholarship recipients who are granted Permanent Residency must immediately inform FBE Scholarships, as your fees will be transferred to a domestic full-fee paying place therefore your scholarship will be terminated.
5. Satisfactory Academic Progress
5.1 Requirements
You are expected to pass all subjects and achieve a weighted average mark, in each semester of your course specified in your offer letter.
5.2 Unsatisfactory Academic Progress
If you do not meet the academic progress requirements (weighted average mark) of your scholarship you will be given the opportunity to make a written submission to the FBE Scholarships setting out the circumstances which have affected your progress. A decision will be made, under the direction of the Deputy Dean of the Faculty, whether your scholarship will continue.
If you do not meet the academic progress requirements the faculty may decide to:
5.2.1 Continue your scholarship entitlement, under warning; or
5.2.2 Suspend your scholarship entitlement for the following semester; or
5.2.3 Terminate your scholarship
If your scholarship is suspended, or you are placed on warning, you must follow all directions and advice given with a view to improving your results. Failure to follow advice or direction may result in immediate termination of your scholarship.
You may also be required to pay back the value of your entitlements for that semester.
6. Suspension of Scholarship
6.1 Grounds for Suspension
Your scholarship may be suspended if, after proper enquiry, the Faculty determines that:
6.1.1 You are not making satisfactory academic progress; or
6.1.2 You have not complied with the conditions of your scholarship; or
6.1.3 You have not conformed to the obligations placed on students under the University’s Statutes and Regulations
and Policies as published on the University’s website (https://policy.unimelb.edu.au)
6.2 Consequences of Suspension
If your scholarship is suspended you will be notified in writing, and you will not receive your scholarship entitlement for that semester. You will be required to follow all directions given in the warning letter, with a view to having your scholarship reinstated the following semester.
Failure to follow advice and direction given may result in termination of your scholarship.
7. Termination of Scholarship
7.1 Grounds for Termination
Your scholarship may be terminated if, after proper enquiry, the Faculty determines that:
7.1.1 You are not making satisfactory academic progress; or
7.1.2 You have not complied with the conditions of your scholarship; or
7.1.3 You have failed to improve your results following a suspension of your scholarship; or
7.1.4 You have not conformed to the obligations placed on students under the University’s Statutes and Regulations and policies as published on the University’s website Home : Policy : The University of Melbourne (unimelb.edu.au)
- Consequences of Termination
If your scholarship is terminated you will normally be entitled to continue your studies, if you have maintained satisfactory academic progress as required by your course and have complied with obligations placed on students under the University’s Statutes and Regulations and Policies.
7.4 Appeals
If you wish to appeal this decision, you have the opportunity to make a written submission to the Deputy Dean of the Faculty of Business and Economics, setting out the circumstances which have affected your progress. The Dean will make a final determination, taking into account your submission. An appeal can be emailed to: fbe-scholarships@unimelb.edu.au
8. Misrepresentation
The award of your scholarship is based on information that you have provided to the University of Melbourne. Your scholarship may be withdrawn at any time if you have provided incorrect information, or withheld relevant information, and you may be required to pay back any amount or value already received under your entitlement.
9. Centrelink and Taxation
The Faculty of Business & Economics is unable to provide advice on Centrelink and taxation matters. Your letter of offer contains all the necessary information about the benefits of your scholarship. Please retain this document as your records for Centrelink or Taxation purposes. For further information please go to www.ato.gov.au or www.centrelink.gov.au
Contact
Should you have any queries about your scholarship or need to contact FBE Scholarships: Contact us