These resources are intended to provide useful guidance and links for committee members of the clubs and societies affiliated with the Faculty. If you have any questions about any of the content, contact us at firstname.lastname@example.org.
Affiliation with the Faculty
This handbook outlines the policies and procedures that govern the affiliation of Clubs and Societies including details of affiliation, funding, club office and storage, corporate engagement and sponsorship as well as promotion of events.
Each new committee will be asked to sign agreement with the affiliation policy. Any breach of the policy may result in the club's disaffiliation.
2019 Affiliation Applications are now closed. The 2020 affiliation round will open in October 2019.
IMPORTANT: Only applications from UMSU or GSA affiliated clubs will be considered.
Clubs' office space @131 Barry Street
The use of 131 Barry Street is for club members only. Allowing access to non club members is against affiliation and may risk your clubs' access to the building.
Use of meeting rooms: The upstairs rooms are for club members to use for club related activities including planning, meetings and interviews. An online schedule is being developed to manage the use of these spaces [a link will be published here shortly].
Cupboards: Each club has been allocated half of a storage cupboard each. These are located in rooms 101 and 102 on the ground floor. All club items must be stored in these cupboard; anything that doesn't fit in the cupboard should not be stored at 131 Barry Street. The only exceptions to this are the fold away tables which may be stored in the spaces next to the cupboards.
Lockers: Each club may use one red locker located at the end of the corridor on the ground floor. Ensure that your locker is clearly labeled with your club name. The PIN number to use the locks can be set by the clubs. If you need to gain entrance to your locker and do not know the code, you will need to contact security to reset the PIN via the Campus Security number 03 8344 6666. To avoid resetting your lock, use only one PIN and electronically record the PIN where it is accessible to committee members.
OH&S: Make sure that all windows and doors are closed and all lights turned off when you exit the building. Do not store any food items in the storage areas. Throw away rubbish responsibly.
Room bookings on campus
Booking rooms on campus can be very difficult due to demand. Make sure you book as far in advance as possible to avoid disappointment.
Availability: Check room availability using the Timetable - https://sws.unimelb.edu.au/2018/
Venue Management: Most rooms can be booked through Venue Management - http://services.unimelb.edu.au/venuehire/clubs
Faculty Rooms: The following rooms are Faculty managed spaces and can only be booked through the Faculty:
- Spot, Level 3: 3.10, 3.11, 3.14, 3.31, 3.34
- Spot, Level 4: 4.24
- Spot, Level 5: 5.13, 5.14
- Spot, Level 6: 6.14, 6.15
- FBE, Level 2: 209, 210, 212, 213, 214
To book these rooms, the President of the club should send an email to the Faculty's Facilities team via FBE-SLFM@unimelb.edu.au, detailing the room number, date, time and event description. Use of these rooms is offered to clubs on a trial basis, during which please note the following:
- You are responsible for the use of the room and how it is left after you use it
- If the room is not clean and tidy when your booking concludes, your club may be charged for cleaning fees (upwards of $100)
- No food or drink is permitted in teaching spaces
- If any issues are reported during the use of rooms by clubs, this trial period will cease and clubs will no longer have access to book these rooms.
Posters: Clubs have dedicated poster boards in each lift of the Spot Building. Read the poster approval policy for information on how to have your poster approved for display.
Newsletters: Every Monday at midday a Faculty newsletter is emailed to BCom and MBS students. To feature a club activity in either of the newsletters, submit the details through the online form. To receive weekly reminders to submit, send a request to email@example.com
Reporting activities to Faculty
As part of the affiliation agreement, each semester we will ask every club to submit a review of their activities from the previous semester and an outline of their activities for the upcoming semester.
Semester funding: Each club is eligible for $1,000 of Faculty funding as part of affiliation. Invoices should be sent to firstname.lastname@example.org after your clubs plans for the semester have been approved.
Pitch funding: We offer clubs the opportunity to pitch for additional funding at the start of each semester. Club committee members will be granted 2 minutes to pitch their funding request up to a maximum of $2,000. In return for the funding, a review of how the funds were spent is expected in the following semester Review Form.
Resources and training
Professional development opportunities: We may be able to offer club committee members the chance to attend workshops organised specifically to assist clubs in relevant areas such as Leadership and Sponsorship. We will communicate these opportunities through the clubs' Presidents.
UMSU Resources: UMSU offers some great resources and training opportunities for club members. View their links here - https://umsu.unimelb.edu.au/getinvolved/clubs/resources-training/
For all clubs related inquiries, send an email to email@example.com.
If your matter is urgent you can call the following staff members:
- Ana Lazaro: 8344 6342
- Isha Kaur: 8344 3674
- Laura Fernandez: 8344 3313