Faculty Human Ethics Advisory Group

Overview

The Faculty Human Ethics Advisory Group (FHEAG) reviews and approves ethics applications and monitors on-going research projects involving human participants.

All staff and students conducting research that involves human participation must submit an application for human research ethics approval to the FHEAG. FHEAG is responsible for approving 'low risk' research projects undertaken by both students and staff. It also considers high risk projects to ensure a recommendation is forwarded to the Humanities and Applied Sciences Sub-Committee of the University's Human Research Ethics Committee (HREC).

The FHEAG composition, terms of reference, functions and responsibilities and method of operation conform to the requirements of the University of Melbourne Human Research Ethics Committee.

All research involving humans carried out at the University of Melbourne must be conducted in accordance with the National Statement on Ethical Conduct in Research Involving Humans (1999) and other guidelines published from time to time by the National Health and Medical Research Council (NHMRC).

Submission Requirements

Applications should be submitted electronically via the Ethics module on your Themis workbench. All documents should be uploaded individually in PDF format. Each PDF document must be attached separately in Themis, with one additional attachment that includes all documents. To do this, you will need to print a copy of the application summary report and combine it with the Application Form, PLS, Consent Form, Interview and Survey Questions, Recruitment Flyers and any other supporting documentation (in that order) in PDF format and upload it as a separate document in Themis.

Common Questions

Do I need Human Ethics Approval?

How do I complete my application?

When should I submit my application? See below

Annual Reporting

Researchers will be contacted by The Office of Research Ethics and Integrity (OREI) via email if they have a project that requires completion of an Annual Report.

Please refer to the Office for Research Ethics and Integrity website for step by step instructions on how to complete an Annual Report on your approved project.

Ethics Submission and Committee Dates 2020

The FHEAG will meet 10 times in 2020. Applications for ethics approval are to be submitted via Themis by the Faculty Human Ethics Advisory Group (FHEAG) Submission Date. ‘Minimal Risk’ applications are reviewed and approved at Faculty level, therefore applicants need only note the dates in the first two columns. Higher-risk ‘Standard Project’ applications require additional review by the University Human Ethics Sub-Committee (HESC), therefore applicants must note the relevant dates in all four columns.

FHEAG* Submission DateFHEAG MeetingUniversity HESC* Submission Date University HESC
Meeting

N/A

N/A

05 February 2020

20 February 2020

10 February 2020

20 February 2020

04 March 2020

19 March 2020

16 March 2020

26 March 2020

08 April 2020

23 April 2020

15 April 2020 - 9 AM

23 April 2020

06 May 2020

21 May 2020

11 May 2020

21 May 2020

03 June 2020

18 June 2020

08 June 2020

18 June 2020

01 July 2020

16 July 2020

13 July 2020

23 July 2020

05 August 2020

20 August 2020

10 August 2020

20 August 2020

02 September 2020

17 September 2020

07 September 2020

17 September 2020

30 September 2020

15 October 2020

12 October 2020

22 October 2020

04 November 2020

19 November 2020

02 November 2020

12 November 2020

27 November 2020

10 December 2020

*Faculty Human Ethics Advisory Group

*University Human Ethics Sub-Committee

Please note:

  • Applications must be submitted via Themis by the applicable deadline.
  • Applications should be submitted electronically via the Ethics module on your Themis workbench. All documents should be uploaded individually in PDF format. Each PDF document must be attached separately in Themis, with one additional attachment that includes all documents. To do this, you will need to print a copy of the application summary report and combine it with the Application Form, PLS, Consent Form, Interview and Survey Questions, Recruitment Flyers and any other supporting documentation (in that order) in PDF format and upload it as a separate document in Themis.
  • Please ensure the uploaded application form is signed by the Responsible Researcher.
  • Standard Project applications and Program applications are discussed at the Faculty meetings, however final approval is granted by the HREC at the meetings specified above.
  • Data collection cannot commence until ethics approval is granted.

Amendments to Current Projects

If you wish to make changes to an ethics application after it has been approved by the relevant HEAG or HESC, you will need to submit a request for an amendment in Themis. A request for amendment must progress through the same approval process as the original ethics application before the changes will be incorporated as part of the approved ethics protocol.

Please refer to the Office for Research Ethics and Integrity website for further information.

You will need to submit your amendment request via Themis - step-by-step instructions

External Ethics Applications

If the research project is to be conducted in an Australian institution external to the University of Melbourne, and this institution has a properly constituted ethics committee (such as a hospital), then ethics approval is to be obtained within that institution, which will remain the responsible committee.

The FBE researcher must register the details of that approval with the University and provide annual reports. Please refer to the Office for Research Ethics and Integrity website for further information.

Enquiries

Once your application has been submitted in Themis, any enquiries regarding its progress should be directed here.

Please direct all enquiries to:

Research Development Officer
FBE Research Development Team

Level 3, 45 Barry Street
Faculty of Business and Economics
The University of Melbourne AUSTRALIA 3010
Email: fbe-research@unimelb.edu.au